User Management

VSM offers a variety of capabilities that allow easy embedding into a typical corporate setup.


You can subscribe to or follow a Fact Sheet in the subscription section of each Fact Sheet. Subscriptions are available on all LeanIX Fact Sheets.


You can enter an email address or name to subscribe yourself or another LeanIX user to a Fact Sheet. Available roles are Responsible, Accountable or Observer.

  • Responsible: the subscribed user actively participates in the content creation of the Fact Sheet
  • Observer: the subscribed user stays informed of any changes
  • Accountable: 'Accountable' can be added as an optional role in the administration settings. Only one 'Accountable' can be subscribed to a Fact Sheet.

Every user with the user rights of an Admin or Member can add subscriptions. Additional roles can be selected depending on the organizational context, e.g. it might be useful to add a dedicated Application Owner role for applications.

If the to-be subscribed person is not registered in LeanIX, they can simply be invited by + New Person. Please note that invitations are bound to the user level (viewers can invite other viewers, members can invite members and viewers, admins can invite all three defined roles):


When searching for your own Fact Sheets or those of another Subscriber/responsible person, you can use Subscriptions as a filter option in the Inventory. Another intuitive way to do this is to pre-filter the inventory. You can select to view only Fact Sheets you are subscribed to (e.g. in case you do not want to search for your name in the Subscriptions section):


You can also see all the Fact Sheets, you are subscribed to, on your LeanIX Dashboard under "Fact Sheets you are subscribed to".

User Management

VSM provides different ways to manage your users, ranging from manually to API-based. We support best practices like SSO and SCIM as well to allow for enterprise-ready integration.


SSO is an invaluable and established standard to provide a secure and convenient login. See Single Sign-ON for all the details.


SCIM is an open standard to manage user identities. In addition to SSO, it allows syncing additional attributes like departments into VSM, and supports login-independent use cases, e.g. user offboarding. See SCIM Access for all the details

Restrict access to data



Please get in touch to learn about the most feasible option in your use case.

VSM supports two different ways to restrict access to data:

Based on roles

By default, there are three roles configured:

  • ADMIN - write access to all data & configuration access
  • MEMBER - write access to all data
  • VIEWER - read access to all data

The roles & connected actions (e.g. where a user is allowed to export data or not) are configurable by LeanIX.

Based on object permissions / virtual workspaces

In addition, VSM supports an ACL-based data segmentation, allowing to restrict read and write permissions based on properties of the data (e.g. the uploaded Software Artifacts).